Venue Setup

the Venue + Set-up

Quickly, let’s go over a few things here… Set-up takes A LOT longer than you think.

Hire a team to set-up/tear-down, and have someone in charge of that team, so they can be the one to tell everyone where things go and how it all should look. This is where a wedding planner or day-of coordinator comes in to save the day. Having someone to take on all this day-of is such a blessing and a major help to everyone’s enjoyment. It’s their job — they know how to juggle it all allowing you to have a happier day.

01 / FAMILY IS A NO-go

Super important — Parents should not be in charge of set-up and decorating. Please do not strip your parents of the ability to fully enjoy this day, relaxing and taking in every aspect… creating happy memories.

I cannot tell you how many times I have seen the joy sucked out of a wedding for the parents because they have been given too much to do, running around stressed out, and missing out on being a part of special moments. Please, do not do this to your parents.

02 / Wedding Party also a No-NO

The Wedding Party should also not be in charge of set-up. They are there to enjoy the day, help tend to you, and be part of the celebration as well. Please do not make them do so much and be rushing around trying to decorate everything. All this does is make them super sweaty, and stressed out trying to get back in time to get ready and dressed for pictures.

I have been at countless weddings where this happens and the whole wedding party is exhausted and late for photos — not to mention, cranky AF cuz they have been stressed out!

:TIP:

Have your planner check with the venue for when you are allowed access to start decorating, and also when you have to be cleared out by. This is a huge help with getting all your wedding details set-up on time. It also gives the planner an idea of just how much help will be needed.

Also, guests ALWAYS arrive early. Designate a few people to be ready early and help guide guests to where they need to be — so they don’t wander into family photos, getting ready areas, or anything else important. All they will want to do is come over and hug you and talk to you and tell you how amazing it all looks. While that is all good to hear, ya don’t have time for that here, lol — that can happen later after the ceremony.